🔷 Overview
The Hour View on the Timesheets page gives you an intuitive and precise way to track and manage shift-based working hours for candidates across jobs and locations. Whether you're managing a single company location or overseeing operations across multiple shifts and job roles, this feature is designed for accuracy, flexibility, and control.
🔵 Why This Page Matters
🧭 The Hour View is your go-to space for granular timesheet management. It gives users full visibility into daily work logs, enables bulk actions, and ensures accurate reporting of hours for payroll and billing.
With Hour View, you can:
⏰ Capture daily worked hours in a flexible
h:mformat.🔄 Handle multiple shifts per day, including overlapping shifts.
📊 View total hours worked by candidate and identify regular vs. overtime hours.
✔️ Approve entries individually, by row, or by shift in bulk.
🔐 Prevent accidental edits via lock states tied to the week or company.
✅ In short: it improves data accuracy, enhances control over time-tracking, and ensures reliable approvals!
🟢 What You Can Do Here
🧭 Navigate to this page by either:
Selecting a company under “Staffing Workspace > Timesheets”
Or going via “View Companies > Timesheets” (the company will auto-select)
🏢 If a company has only one location, it gets pre-selected. Otherwise, select manually.
💼 Jobs dropdown will dynamically populate based on selected company & location.
👥 Candidates linked to the selected job appear, with daily shifts aligned to their schedule.
🕘 By default, current week and Hour View are preselected.
🚫 Future days in the week are disabled for input (if it's the current week).
🖍️ Time entry format is hh:mm. Max entry allowed: 23:59.
🟥 Invalid inputs (exceeding limit, letters, special characters) = Red cell highlight.
🧩 Unsaved cells = Red triangle at top-right of the cell.
🧠 Contextual Colour
Different time logs are colour-coded for easy differentiation:
🔵 Blue Dot: Morning Shift
🟠 Orange Dot: Afternoon shift
🟣 Purple Dot: Night shift durations
And:
🧱 Dark Grey Cell = Saved successfully
🧮 Total Hours column shows the full total of approved hours for the candidate in that week
🪄 Hovering on Total Hours reveals breakdown into Regular vs. Overtime
⚙️ Actions You Can Perform
💾 Save:
Single cell
Entire row (all days for a candidate)
✅ Approve:
Single cell
Entire row
🔁 All rows for all candidates under a specific shift (bulk approve)
❌ Disapprove:
Any previously approved value
🧩 Audit Log & Control
Click the 3-dot menu next to any cell to access:
Audit Control 🛡️:
View and add remarks or internal comments.
Max 500 characters.
Previous remarks are visible along with user and timestamp.Audit Log 🔍:
Shows timestamped change history including:
Event (Save, Approve, Disapprove)
Old & new values
User details & IP address
This ensures complete traceability and prevents unauthorized or ambiguous changes.
💡 Quick Tips
🔍 Sort candidates alphabetically for easier lookup.
🔁 Click the shift dropdown to toggle between all shift entries for that day.
🛠️ Multiple shift entries are fully editable—each saved separately.
🧩 If cells appear uneditable, check if the week/company is locked (Timesheet Lock).
🔁 Approved hours auto-flow into Payroll and Invoicing modules.
Use Audit Log to review actions before making disputes or corrections.
📝 Points to Remember
📅 Current week is selected by default; future days are input-locked.
🧠 Unsaved edits are easy to spot thanks to the red corner marker.
🔐 Locked timesheets disable all edits – ensure timesheets are unlocked to make changes.
✅ You can approve bulk entries only if they are saved first.