🔍 What Is a Document Version?
A document version represents a specific upload for a given document type.
V1: First version submitted by the candidate or uploaded by a staffing user.
V2, V3, etc.: Additional uploads submitted after rejections or corrections.
Each version is:
Timestamped
Tracked with status (Approved, Rejected, Pending, Compliance Exempt)
Identified by version number (e.g., V1, V2)
📂 How Versioning Works
Let’s say a candidate uploads a Work Permit, but it’s expired or incorrect:
You Reject the document (V1).
The candidate re-uploads an updated document.
The new file becomes V2, while V1 remains stored and visible.
You can always:
View all previous versions
Download any version
See who uploaded each version and when
⚙️ Key Actions You Can Take
✅ Approve: Accept a version as compliant.
❌ Reject: Mark a version as not valid.
🖊️ Edit a version’s details (e.g., expiry date or status)
⬇️ Download: Retrieve any uploaded file for offline storage or review.
⬆️ Upload New Version: If you're uploading on behalf of a candidate, the new file will become the next version (e.g., V3).
📘 Best Practices
Always check the version number and expiry date before approving.
Add a note when rejecting to help the candidate understand what’s missing or wrong.