Overview
Candidates in Jombone flow through four connected workflows that handle every phase of staffing operations—from initial entry through active employment. This article explains how candidate data moves through your system and what happens at each stage.
The Four Core Workflows
1. Candidate Entry (Applicant Tracking System)
How candidates enter your system:
There are only two ways a candidate can enter Jombone:
Candidate applies to a job – Through your career site, Indeed, ZipRecruiter, or other job boards
Manual entry by staff – Any workspace user can add a candidate directly
What happens: All candidates are automatically stored in your Applicant Tracking System (ATS) where they can be searched and managed.
2. Recruitment Pipeline
What it does: Moves candidates through your screening and interview process.
Where it happens: Within the Applicant Tracking System or the Applications module of a specific job order.
Typical recruitment statuses include:
Application Received
Pre-Screening
Screening
First Round Interview
Client Interview
Client Presented
Shortlisted
What happens: Your team moves candidates through these stages until you decide to make a placement.
3. Onboarding
What it does: Collects required employment documents and compliance information.
How it works:
You invite the selected candidate to onboard
Candidate submits required documents
System tracks onboarding status: Complete, Incomplete, Pending, or Expired
What happens: Once onboarding is complete and placement confirmed, the candidate is ready for employment.
4. Employment Cycle
What it does: Manages active placements and time tracking.
Employment statuses:
Offer Made
Offer Accepted
Assignment Confirmed
Current Employment (active placement)
Employment Ended
Important: Candidates can only clock in/out when they have "Current Employment" status. Time tracking is automatically enabled for active employees and disabled once employment ends.
Key Takeaways
✓ Single database – All candidates stored in one ATS regardless of entry method
✓ Sequential process – Each workflow must complete before moving to the next
✓ Controlled access – Time tracking only available for active employees
✓ Full visibility – Track candidate status at every stage from application to employment end