🌟 Why the Applicant Tracker is Important
The Applicant Tracker is one of the most powerful tools in the Jombone Staffing Workspace.
✅ Here's why it’s essential:
📋 Centralized View: See all applicants and their activity in one place—no spreadsheets or guesswork.
🧠 Smarter Decisions: Use filters, scores, and assessments to quickly prioritize top talent.
🛠️ Action-Ready: Forward, attach, onboard, or send documents—all from one screen.
⚡ Speed & Scale: Bulk upload and bulk email help recruiters handle volume without losing personalization.
It simplifies every step of candidate management—saving you time while keeping the experience personal.
📋 What’s Displayed in the ATS
Each applicant row shows:
Field | Description |
Applicant Details | Name, profile badges, and location. |
Contact | Email and phone number. |
JScore | A score (out of 900) evaluating profile quality. |
Added | Name of the user who added the applicant and date. |
Last Updated | Most recent profile update date. |
Job | Click View Job(s) to see jobs they applied to or worked on. |
Resume | Upload or view resumes. |
Favorite | Heart icon to mark as a favorite. |
Assessment | Displays the applicant's evaluation tag. |
🔎 View Job(s)
Clicking on View Job(s) reveals a dropdown showing:
Job title and Job ID
Client company name and location
Application status
Applied date
Employment start and end dates (if previously employed)
This provides historical and current job associations at a glance.
⋮ Actions Menu (Three-Dot Icon)
Click the three-dot icon next to any applicant to reveal a set of quick actions:
Apply/Offer/Attach – Link or attach the applicant to another job.
Emails – Send an email to the applicant.
Forward Profile – Share applicant details with others.
Reinitiate Canadian Criminal Record Check
Initiate US Criminal Record Check
Reinitiate OneID Check
Onboard Candidate
Send Documents for eSign
These tools help you act immediately from within the ATS.
↕ Sorting Options
Use the Sort by dropdown in the top-right to organize applicants by:
Recently Applied
Recently Updated
First Name (A–Z) / First Name (Z–A)
Last Name (A–Z) / Last Name (Z–A)
Profile Completeness (Asc) / (Desc)
JScore (Asc) / (Desc)
Default sorting is by Profile Completeness (Desc).
⚡ Quick Filters
At the top of the ATS, you’ll find Quick Filters for immediate, easy access:
Search by Name: Enter full or partial applicant names.
Location: Filter by city, postal code, or zip code.
Client: Show applicants who applied to job orders under a selected client.
Job Order: Narrow down by specific job postings applicants have applied to.
User: View applicants linked to job orders assigned to a selected internal user.
Application Status: Filter by applicant progress in the hiring process.
Skills: Search by relevant skill sets.
🧩 All Filters
Click All Filters for advanced filtering options.
Filter | Functionality |
Search | Search by Name, Email, Phone, or Jombone ID. |
Location | City, Zip Code, or Postal Code. |
Application Status | Filter by one or more stages in the applicant journey. |
Client | Filter applicants tied to specific client job orders. |
Job Order | Narrow by the exact job(s) applicants applied to. |
User | View applicants associated with job orders assigned to a specific internal user. |
Skills | Search by applicant’s listed skills. |
Assessment Label | Filter by evaluation tags like Tier-1 Top Talent or Do Not Use. |
Favorites | Show only applicants marked as favorites. |
Exclude Previous Employee | Exclude applicants who have worked for selected companies previously. |
📂 Application Status Options
You can refine your search using these statuses:
Application Received (Organic)
Application Received (In-Organic)
Pre-Screening – Yes / No / Maybe
Client Screening
Initial Interview / Client Interview
Send to Client / Schedule Client Interview
Screened / Ready to Start
Contract/Agreement
Pre-endorsement
Book Travels / Booking in Progress / Travels Booked
Travel not applicable
Position on Hold
🏷 Assessment Labels
Assessment Labels help categorize and evaluate applicants. These include:
🟢 Tier-1 Top Talent
🟢 Tier-2 Talent
🔵 Hold for Future
🟣 Incomplete Profile
🟠 Proceed with Caution
🔴 Do Not Use
⚫ No Information
These are visible in the Assessment column and can be assigned/changed using the dropdown.
📬 Send Bulk Emails to Applicants
You can select multiple applicants and:
Click the Bulk Email icon
Write your message
Send to all selected contacts
✅ Ideal for interview scheduling, job updates, or application follow-ups.
➕ Add Applicant (Manually Add Leads)
Please refer to Add Applicant article
🧠 Oveesa AI (Beta)
Please refer to Jombone Oveesa – Your AI Assistant article
📌 Talent Pipeline
Please refer to Talent Pipeline article
📥 Bulk Upload Leads via Excel
To upload multiple candidates at once:
Click Bulk Upload
Upload your
.xlsxfileUse the provided link to download a blank template if needed
✅ Ensure required fields are filled correctly for a smooth upload.
Note: Once the upload is done, you need to go to Recruitment page to view leads
📝 Points to Remember
🔎 Use filters + JScore + assessment tags to pinpoint top candidates fast
💬 Favourites and Assessments improve internal collaboration
📥 Bulk upload is the fastest way to add multiple lead applicants
💬 Bulk Email makes outreach and updates simple and professional
🧾 Use "View Job(s)" to track where and when a candidate applied or was hired
🛠️ All key actions live under the 3-dot menu—Apply, Forward, Onboard, eSign, and more
The Applicant Tracker empowers your team to manage every stage of the recruitment journey with clarity, speed, and control—so you never lose track of great talent.